Seven deadly sins to be avoided while writing a formal letter
Formal letter writing has always been a pain in the neck for many people. We bring to you in this post, the SEVEN DEADLY SINS that one tends to make while writing a formal letter. Read on to know more.
Sin 1 – To place any punctuation mark after the words ‘From’ and ‘To’ is to commit a deadly sin. Many people use comma. The right way is to have NO punctuation after those words.
Sin 2 – While ending the letter with ‘Yours sincerely / faithfully / xxxxxxx’ take care to avoid using apostrophe in the word ‘Yours’. Your’s is wrong and Yours is correct.
Sin 3 – Take care to use a common, legible font throughout the letter. The font must be of equal size for the length of the letter. It is advisable to have even spacing between lines.
Sin 4 – Many mistakenly sign below their names at the end of the letter. Some forget to sign. Signature is mandatory, and the signature must be above the name of the person.
Sin 5 – Ensure to place a comma after ‘Sir,/Madam,’. People tend to forget this as they do not place comma after ‘From’ and ‘To’.
Sin 6 – A letter without any subject would be deemed of no value whatsoever and would most probably be not seen by the recipient. A subject gives the reader a general idea of the content of the letter.
Sin 7 – Using upper case letters as and when the fancy seizes is to be strictly avoided. Mixing of upper case and lower case letters would give a bad impression of the sender.
We are sure that the sins committed so far, if any, would be avoided in future. Happy writing!
Spirit VS Flesh
The Spirit is willing, but the body is weak. It is true on many occasions. Be it a place of study, or a work-spot, or even a place of entertainment, try doing the same thing for six days a week tirelessly, faithfully, sincerely and honestly by travelling around one hundred kilometres per day, you will know what weakness is. It will come on you slowly, like a needle being inserted into a banana… You will not feel it initially… almost painless… almost natural… always disguised… by words of encouragement from a mentor, a fellow colleague, a friend, a religious leader…the list goes on… when the realization comes on you, Alas!!! It will be too late – for the weakness would have eaten into your very soul. The physical sense of the weakness would have majored and crept into your mental faculties, occupying and corroding the core of what you need for work – The Spirit…What then of the ‘The Spirit is willing, but the body is weak’? It is true indeed that the flesh gets tired soon. Should the condition persist and be maintained, it is natural – though many might not accept, that the Spirit also would follow suit, resulting in collateral damage – and that Sirs, is not something to my liking… So, I gotta do what I gotta do, for it is tiring for my flesh right now… I do feel it. I want my Spirit to be fresh, unadulterated and free of the corrosion that is fast approaching and trying to sneak in unawares… So, I ask myself… Is the Flesh weak or is it the Spirit that is weak? ? ?
English, English, English… English everywhere!
There are countless numbers of meaningful meetings and conferences that have become meaningless because of the lack of commonsense and foresight. Sometimes, the necessity to prove one’s worth to others or to the world makes one to take adverse steps by not heeding the warning signs and making one vulnerable to mistakes and sometimes blunders. I remember an incident that so rightly pops into my mind. It was a national level conference for English Teachers and Professors. Faculty members had come from all parts of the country. The event started on a positive note, with a couple of native speakers contributing to the richness and purpose of the meeting. Then came the time for paper presentations by the participants. They all talked about the necessity of changing the pattern of education followed in colleges in India. One must’ve heard them talk to believe that they really talked so. Such was the quality of their language that Shakespeare would have become Othello himself and Dr. Johnson would never have compiled his great initiative work. One cringed as one listened to the meaningless chatter that emanated from the mouth of the people who presented. To think that they were English Teachers was something incomprehensible. It would be a miracle if students could learn The Language from them. Aren’t teachers of English supposed to be grammatically correct while conversing in English? Isn’t that a common requirement? Where has the Quality of English Teachers gone? Isn’t it a crying shame that there are many teachers of the English Language who cannot speak in the same language confidently without mistakes? They then become the butt of all jokes inside and outside the college campus and end up blaming the Management or the Quality of students and finally retire from their respectable positions in colleges and universities signalling a grinding halt to their miserable, fruitless life. There was a workshop given by an Associate Professor of English. God only knows how she became one, and of all surprises how she was chosen to be the resource person on that day, fateful for lovers of English. The Associate Professor did not know proper English, had no clue as to the use of a microphone and to top it all, she thought that she was doing a wonderful job as a speaker. The last point was evident from the manner in which she strutted around. Where, I ask, is the quality that is required now? Can’t colleges and universities recruit candidates who know how to talk in English? Can’t they take in someone who can deliver more than what the students need? Are there not people who can make a crowd swoon by their language skills? Why can’t they be employed? Pay them well, I say, and retain them.Where did we go wrong? Where are we going wrong now? It is not the educational system. It is the lack of fire inside individuals. It is the case of people going to a job just for the sake of working. There is no heart in the subject, no love for the subject and practically no interest whatsoever. The change that needs to be implemented is the one that needs to happen within the teachers, not with some system that everyone blames. The Teacher must change, lead from the front and make the students fall in love with the subject and inspire them to follow him/her. Till that happens, many more farce presentations and conferences will continue to happen and I too will be lingering around, hoping to catch glimpse of one or two people talking in a way that would make English Language Teachers proud.